SCHOOL FINANCE ASSOCIATE, PAYROLL

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Website https://twitter.com/NorfolkAggieHS Norfolk County Agricultural High School

Vocational High School

GENERAL STATEMENT OF DUTIES:

Fulfills all responsibilities required of a Business Office, which manages a multi-million-dollar budget.

EXAMPLE OF DUTIES:

Process bi-weekly payroll – create timesheet that is submitted to Norfolk County Treasurer’s Office with accurate salary, stipend, and hours.
Communicate with Norfolk County Treasurer’s Office with payroll.
Handle all payroll inquiries from employees.
Create PDF’s/Personnel Status Forms on all new hires, terminations, demotions, promotions, address changes, etc.  Update PDF’s as needed with titles, salaries, and any deduction changes
Responsible for new hire paperwork in a timely fashion.
Complete employment verifications
Update Salary Schedules as needed with cost-of-living increase and Teacher Union contract
Maintain longevity list of full-time employees.
Maintain list of employees with step/grade increases on anniversary.
Submit MTRS paperwork and update MTRS with new hires/FTE/Titles/Leave of Absence/Terminations/Retirement dates.
Deduction reporting monthly with MTRS.
Fill out MTRS Retirement Applications
Respond to any correspondence/inquiries from MTRS.
Communicate with Norfolk County Personnel Office on employee benefits.
Generate all in-county and out-of-county tuition bills and record payments.
Maintain all state and federal forms for Free/Reduced Lunch Program.
Process monthly lunch meal counts for reimbursement.
Receipt, deposit and record keeping of all cash, check and credit card payments made to the school.
Prepare monthly General Ledger Cash Receipts for Treasurer’s Office
Accept receipts for all Club Accounts.  Prepare bank deposits and withdrawals. Prepare and process checks for all Club Accounts
Reconcile Club Checking Account, Petty Cash Account
Maintain and update QuickBooks for all Club Accounts recording deposits, withdrawals transactions and printing Club Account balances for advisors.
Prepare monthly Club Account Cash Receipts Summary for Treasurer’s Office
Maintain and organize files for Cash Receipts and Club Accounts.
Process payments for club awards to present during Awards Night.
Collection and maintenance of all business office support functions of all other school activity programs, i.e. Summer Enrichment Program and School Lunch.
Record payments for Parking Permit fees and Activity Fee Payments paid by checks, cash, and credit card.
Create invoices for Activity Fee charges via My School Bucks.
Process all lunch account refunds and various other refunds.
Maintain up to date roster of current students.
Any and all other duties as deemed necessary.  Assist Business Office as needed.

To apply for this job email your details to ldamon@norfolkaggie.org

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