Business Services Specialist – Wrentham Public Schools

|

Wrentham Public Schools

POSITION OVERVIEW:

Join our dynamic team at Wrentham Public Schools where you’ll play a crucial role in ensuring the smooth operation of payroll and accounts payable functions. We are seeking a detail-oriented and experienced Business Services Specialist to manage all aspects of payroll processing and accounts payable duties within our school district. This role offers an exciting opportunity to contribute to the success of our educational institution and support our dedicated staff and faculty.

This is a 1.0 FTE position. Wrentham Public Schools will consider a part-time 0.8 FTE with hours flexed over a five-day work week for the right candidate.

REPORTING STRUCTURE:

The Business Services Specialist reports to the Business & Operations Manager.

QUALIFICATIONS:

1. High School diploma or GED required; Bachelor’s degree, preferably in accounting or finance, business or other related discipline preferred;

2. At least one year accounts payable, purchase order processing, and payroll experience, public school experience strongly preferred;

3. Reliability is essential and critical;

4. Ability to perform detailed work accurately and in a fast paced environment within strict deadlines;

5. Proficiency with Microsoft applications, particularly Excel, Google Apps, School ERP (infinite Visions) and other municipal general ledger software;

6. Strong organizational, problem solving, interpersonal and communication skills; attention to detail and ability to work on multiple duties simultaneously;

7. Ability to work effectively and efficiently in a fast paced environment;

8. Ability to work cooperatively, effectively, and responsively with all constituencies within the school and municipal communities, as well as with the public, is essential;

9. Ability to maintain confidentiality;

10. Ability to adapt to changing work priorities;

11. Ability to work as part of a team in a busy school district business office environment is essential to assuring that the overall work of the business office is done in an accurate, responsive, and timely manner;

12. Ability to communicate effectively, both verbally and in writing; ability to handle stressful situations effectively;

13. Knowledge of Massachusetts procurement laws or the ability to learn.

14. Such alternatives to the above qualifications as the Superintendent may find appropriate

ESSENTIAL DUTIES & RESPONSIBILITIES:

1.Assumes all duties and responsibilities associated with preparation of the bi-weekly accounts payable warrant; includes but not limited to Process accounts payable invoices, verify accuracy, prepare payments for vendors and suppliers, and reconcile accounts payable transactions and resolve any discrepancies.

2. Process payroll accurately and in a timely manner for all employees, including teachers, administrative staff, and support staff on a bi-weekly basis.

3. Preparation, processing, and tracking of all purchase orders;

4. Set up new vendors and communicate with vendors regarding invoices, statements, certified payroll, and other procurement law requirements;

5. Invoicing and accounts receivable tracking for outstanding fees, facilities use, and other receivables;

6. Assist school secretaries, principals and other internal customers with budget reports and account detail;

7. Complete Medicaid reporting and submit to appropriate party in a timely manner;

8. Ensure compliance with MTRS reporting records.

9. Enter and track vendor insurance certificates to be sure insurance certificates are current for all vendors;

10. Work closely with Town departments, particularly the Finance Director/Town Accountant and Treasurer/Collector;

11. Complete all required procedures related to year end closing including year-end reconciliation and other duties as required by the Finance Director/Town Accountant;

12. Assist with internal and external audits as required;

13. Assist internal and external customers and provide excellent customer service;

14. Other duties or special projects as assigned by the Business Manager or Superintendent of Schools.

PHYSICAL WORKING CONDITIONS:

Work is primarily sedentary and performed in an office setting. Work requires use of hands and fingers, ability to handle and feel objects, tools, or controls. Occasional periods of walking, bending, stooping, kneeling, reaching, and occasionally lifting up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

PROFESSIONAL GROWTH & EVALUATION:

The successful Business Services Specialist candidate will receive ongoing support from the Business Manager and will be evaluated annually.

Non-Discrimination Disclosure:
Wrentham Public Schools desires to provide a safe school environment that allows all students equal access and opportunities in the district’s academic and other educational support programs, services, and activities. The Board prohibits, at any district school or school activity, unlawful discrimination, harassment, intimidation, and bullying of any student based on the student’s actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

To apply for this job please visit www.schoolspring.com.

Start Your Search